I will continue to make extensive use of three of my favorite tools for information and knowledge management:
- Lotus Notes
- Personal Brain
For this project, I will need to integrate these tools more than I have in the past. Thankfully, I have the integration down quite well. Both teams at MindJet and The Brain have accommodated my request to integrate support for Lotus Notes Doclinks, which means that I can simply paste a Notes doclink into a MindManager map or a Personal Brain and have that become an active link or thought that will link back to the source in Notes. (A big shout out and thanks to both companies for listening to my passionate pleas and for looking at the source code I sent them to do the job. Both product work great with Notes.)
Now, I want to add two more factors into this equation:
- External files stored in folders on the file system
- The ability to sync my MindManager maps, brain, and external files between computers.
So, let me restate my objective:
Objective: Seamless nonconcurrent use of Lotus Notes, Personal Brain & MindManager (with all related files in My Docs) between multiple computers.
We can leave Lotus Notes out of the equation because, well, it simply works. I want your help exploring the issue of file management under both Personal Brain and MindManager.
I would like your feedback on my current thinking:
1. I plan to create an "ICA" folder on the root of my computer. I will move all of my files into to a simple structure (probably 1-2 levels max) under C:\ICA
2. I will not store files in The Brain or MindManager. Instead, I will store all files in a simple folder structure (see #1) and keep relative links to these files in these applications.
3. I will use GoodSync to sync the C:\ICA directory between my Primary Laptop, my Tablet PC, and my backup server. This way, my Brain, my MindManager Maps and all external files that are linked to will be available on each machine.
(I will only use one at a time and I will be sure to exit The Brain before & sync and Move to the next PC. I know that there are other sync tools, e.g. SugarSync and I am not opposed to them; GoodSync has simply worked well for me for 5 years so I am in no rush to switch.)
The idea is that I will be able to pick up whichever computer I want and have full access to my Brain and my MindManager Maps as well as all of my files. I have done this seamlessly in Lotus Notes for 15+ years. Now, I want to do this with Personal Brain and MindManager as well.
My questions to you:
Q. Are there any tips or best practices (other than to be sure to fully exit the program before I sync files) that you can offer?
- any best practices about file organization at the OS level? I prefix my files with a date YYYYMMDD and I go between organizing files by type, project, or purpose. With the Brain, I can transcend that. I hope.
- any best practices about Personal Brain organization in this context?
- any best practices about MindManager organization in this context?
Q. I may add a Mac to this mix at some point in the future. (Yes, Michael, I know; hard to believe, It could happen.) Lotus Notes is cross-platform;it simply works, doclinks and all. As far as Personal Brain or MindManager, Is there anything I should consider in terms of file organization in order to preserve links from within the Brain or MindManager to external files in folders? Ideally, I would want to preserve the same file linking ability cross-platform, or at least know what my limitations will be. has anyone actually done this? Will this even work? (Moving and storing my files into the Brain or MindManager is not an option for me.)
Thanks in advance for your feedback.